In-Person Event Platform
Your in-person events just got more
Managing in-person events is complex – coordinating attendees, logistics, and engagement can be overwhelming. EventsAir simplifies the process with a powerful, all-in-one platform designed to handle every detail.
In-person events are complex,
we make them effortless
Discover a streamlined solution that takes the heavy lifting out of event planning, giving you more time to focus on delivering an unforgettable experience.
End-to-end attendee management
Manage every step of the in-person attendee journey, from registration to post-event follow-ups. EventsAir ensures a frictionless experience, allowing event planners to focus on engagement rather than logistics.
Frictionless onsite check-in and badging
Whether attendees arrive at self check-in kiosks or staffed stations, EventsAir supports a smooth, highly flexible check-in process.
Next-level engagement and connection
EventsAir provides an all-in-one suite of dedicated tools to enhance participation, networking, and real-time engagement. Start creating interactive event experiences designed to foster meaningful attendee connections.
“EventsAir can really uplift your event, and for this particular conference it provided the ideal mix of creating a personal connection with the audience, as well as incorporating the latest and greatest event software and technology.”
Comprehensive features for in-person events
Every detail matters when delivering a successful in-person event. EventsAir provides a powerful suite of tools designed to streamline operations, enhance engagement, and maximize efficiency – all in one platform.
Targeted marketing and communications
Manage all your event communications in one place. Automate, personalize, and schedule emails and SMS to keep attendees informed and engaged.
Unlimited event apps
Elevate your event experience with custom-branded mobile apps designed to boost engagement for attendees, exhibitors, and organizers, whether in-person or virtual.
Meaningful event insights
EventsAir provides powerful reporting, live analytics, and advanced filtering – ensuring you have a single source of truth for all event insights – including over 150 purpose-built reports, already provided.
Sponsor and exhibitor value
Provide your sponsors and exhibitors the tools to succeed with lead capture, branded visibility, and real-time analytics to measure success and deliver exceptional ROI.
Travel and accommodation management
Maximize revenue retention and minimize risk with dedicated travel and accommodation tools to streamline bookings, itineraries and transfers.
A 360° view of event financials
Gain full financial oversight with integrated payments, real-time tracking, and event-specific budgeting tools, ensuring every dollar is accounted for from planning to reconciliation.
ICCA’s harmonious, connected solution for annual Congress
To deliver an outstanding event year-on-year, the ICCA Congress takes months of meticulous planning and organization. So, having an effective and reliable event management platform to help support their entire event delivery is critical.
From bespoke registration flows to real-time voting, ICCA expertly leveraged EventsAir's versatility and reliability to orchestrate their 61st Congress in Kraków.
Your FAQs for in-person events
Unlike other platforms, EventsAir is purpose-built for in-person events, including seamless check-in, real-time engagement tools, exhibitor management, travel coordination, deep customization, and much, much more.
Whether you're running a multi-track conference, trade show, or corporate event, EventsAir brings all the essential tools into a single, intuitive platform – eliminating the need for multiple disconnected systems.
Measuring event success requires real-time data and actionable insights. EventsAir provides real-time analyticsand over 150 built-in reports to measure attendee participation, session engagement, exhibitor performance, and overall event ROI.
Sponsors and exhibitors are key stakeholders in many in-person events, and EventsAir provides dedicated exhibitor tools to enhance their ROI.
Your sponsors and exhibitors can:
- Capture attendee leads in real time using our mobile lead scanning app
- Access an exhibitor portal to manage their event presence
- Gain real-time insights into booth visits and attendee interactions
- Engage attendees with branded digital materials, special offers, and appointment scheduling
These tools help exhibitors maximize visibility and generate high-quality leads, making your event more attractive to sponsors.
Long check-in lines can negatively impact the attendee experience. EventsAir provides a range of digital check-in tools to suit your event needs. We also work with trusted partners for onsite check-in solutions, including self check-in kiosks, staffed check-in, and automated beacon check-in.
These options help reduce wait times and create a seamless, personalized check-in experience for every attendee.
Keeping attendees engaged throughout an event is crucial for creating memorable experiences. EventsAir provides a branded mobile attendee app that includes:
- Personalized schedules so attendees can plan their event experience
- Live Q&A and polling for interactive sessions
- Gamification and leaderboard challenges to encourage participation
- One-to-one meeting scheduling to foster networking opportunities
These features keep attendees actively involved and connected throughout the event to create a more immersive experience.
EventsAir offers full white-label capabilities with every single subscription, allowing you to customize registration pages, mobile event apps, name badges, and digital touchpoints to match your brand.
Yes! EventsAir simplifies travel logistics and accommodation management by allowing planners to:
- Track attendee flight details and arrival times
- Manage hotel bookings through a dedicated accommodation portal
- Offer personalized itineraries to each attendee
- Provide real-time updates on travel changes
These features ensure a hassle-free experience for attendees while keeping organizers in full control of logistics.
Ready to transform event chaos into clarity?
With EventsAir, you’ll move from chasing logistics to creating unforgettable moments. Plan faster, act with confidence, and deliver exceptional events. Discover what’s possible with a personalized demo today.