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Event Management Software for Higher Education & Universities

Built for higher education events

From student orientations to academic conferences and alumni reunions, higher education institutions need a flexible, powerful platform to manage all their events. Start delivering seamless and engaging event experiences across campus and beyond with EventsAir.

Dynamic event experiences

Whether you're hosting academic conferences, career fairs, or alumni reunions, EventsAir provides everything you need to foster community and connection. With in-person and virtual support, your institution can connect with students, alumni, and faculty – no matter where they are.

Deliver dynamic in-person, virtual, and hybrid events from a single, fully integrated platform
Create tailored event experiences, unique to your institution’s vision and event goals
Say goodbye to any unexpected fees and feel budget confident with transparent event pricing
University graduates in caps and gowns alongside a live streaming ceremony panel

Effortless registration and attendee management

Managing diverse attendees shouldn’t be complicated. Whether it’s students, faculty, alumni, or VIP guests, EventsAir makes registration and check-in fast, flexible, and fully customizable – ensuring everyone has the right access, without the hassle.

Create custom registration forms and ticket types for different attendee categories
Set permissions-based access for restricted sessions, faculty-only events, or VIP experiences
Speed up event entry with technology that supports QR code check-in, self-service kiosks, and badge printing
University open day registration form beside badge printing kiosk and welcome desk photos

EventsAir is trusted by global higher education institutions

With over 35 years of expertise, EventsAir has powered 400,000+ successful events, earning the trust of the industry's best to deliver seamless, standout experiences.

King's College London logo
The University of Sydney logo
Universiti Teknologi Petronas logo
UNSW logo
University of Aberdeen logo

All your event logistics in one place

Organizing higher education events is complex, but with everything in one place, you’ll work smarter, not harder. EventsAir serves as a centralized hub for event planning, logistics, and execution, ensuring no detail is overlooked.

Reduce manual workload with automated task management, checklists, and reminders
Monitor expenses, revenue, and financial performance with integrated budgeting tools
Track every aspect of your event lifecycle with in-depth reporting and analytics
Event task board with In Progress and Completed columns showing campus event tasks and abstract submissions

Valuable event marketing and communication

Seamless communication is essential for keeping attendees informed and engaged before, during, and after your event. With a comprehensive suite of event marketing tools, EventsAir ensures every touchpoint of your event is on-brand and impactful.

Create stunning, reusable event sites with drag-and-drop
Schedule and send emails, SMS, invites, reminders, push notifications, and more
Always keep control and consistency of your brand with EventsAir's white-labeling
UT Fair 2025 event site with brand setup options and a registration confirmation email

“Running this event online for the very first time meant that we were able to open the event up to people all across Australia and, vitally important for us, we were able to open it internationally. And, we had over 100 different countries attend the event on the day.”

Jess Glass
Senior Marketing Coordinator
Virtual Open Day
1,400+ Exhibitors
Reached 100+ Countries

Our top features for higher education events

Our feature-packed, event management platform provides all the tools and technology universities, colleges, and higher education institutions need to execute engaging in-person, virtual, and hybrid events from start to finish.

Attendee engagement

Deliver memorable events for your attendees with our suite of features designed to foster participation and engagement including live polls, Q&A, gamification, and more.

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Abstract management

Make managing presenter programs a breeze with collaborative tools to simplify submission, review, and selection to ensure high-quality content, every time.

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Onsite check-in

Start delivering a more tailored and efficient onsite check-in experience with EventsAir’s powerful check-in technology and onsite partner network.

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Event analytics and reporting

Gain invaluable insights with over 150 purpose-built reports created for event management that you can easily filter, edit, and customize to suit every event.

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Event integrations

Unlock the full potential of your event management software with our Open API. Connect, share and sync data between the software that matters most to you.

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Self-serve portals

Don’t waste precious time chasing event deliverables. Allow your presenters, speakers, exhibitors, sponsors, and more to self-serve with intuitive portals.

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UQ expands Open Day reach with virtual experience

Each year, The University of Queensland (UQ) welcomes around 25,000 prospective students to its in-person Open Day at their St Lucia Campus. However, in 2020, their team needed to pivot.

With EventsAir, UQ could easily create an engaging, interactive Open Day experience. The result? Attendees from over 100 countries – reaching more students than ever before.

University of Queensland Open Day case study: campus entry arch, welcome crew students, and a virtual tour

Featured resources for higher education and universities

2026 Event Tech Buyers Guide
Free Guide

2026 Event Tech Buyers Guide

What type of event management partner should you be looking for? Discover the key questions you should be asking vendors in 2026.

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Impactful Event Marketing Ideas to Make Your Next Event a Success
Blog

Impactful Event Marketing Ideas to Make Your Next Event a Success

We’ll introduce five powerful event marketing ideas to supercharge your event’s visibility, drive registrations, and create a lasting impression on every attendee.

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Event Debrief Template
Checklist

Your Go-To Event Debrief Template

Conducting an effective (and efficient) event debrief doesn't have to be a headache – especially with this easy template you can share with your team.

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Ready to transform event
chaos into clarity?

With EventsAir, you’ll move from chasing logistics to creating unforgettable moments. Plan faster, act with confidence, and deliver exceptional events. Discover what’s possible with a personalized demo today.