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Organizing an event – be it a large scale or a small event – is a herculean task. It is not the job of a single person. You need to whip up a dedicated team of people in order to have a successful conference.
The planning for a conference can start anywhere from 6 months to 1 year before the actual event. Different teams are needed to plan a successful conference such as planning team, administration team, marketing team, sponsorship team, volunteers, etc. These multiple aspects require expertise. Hence you need to surround yourself with a good team to go ahead with all the tasks involved in designing a great conference.
You may have time and the required budget, but if you do not have a good team, any amount of money is not going to make the event a success. Choosing your team carefully is extremely important. Having driven team players with enthusiasm and organizing skills can help you in your endeavor.
A conference embeds within itself several facets of responsibilities starting from a simple task such a greeting a guest to things like deciding on a compelling agenda, recruiting great speakers, finance, registration, communication, catering, accommodation, networking, etc. Each team of people will be assuming different responsibilities.
Whether it is a conference, a festival, or any other event, sourcing the best staff is one of the keys to successful completion of the event.
To know all about hiring the best staff, uTRAC have created a detailed infographic that will give you a good insight on things you need to do before recruiting, while recruiting, how to be the best at recruiting, the different job types, scheduling, and what are the things to consider post-event. All these details are summed up in a beautiful, easy-to-understand infographic that can come in handy for anyone in event management.
Author: Adam Chapman