Pre-Event
Easy pre-event planning
EventsAir's powerful tools and workflows make it easy to plan your events, including managing presenters, exhibitors and sponsors.
Powering over 350,000+ events worldwide
Plan everything in one place
From task lists to budgeting and inventory control, EventsAir's all-in-one event management software makes the initial stages of planning and preparing effortless, so you can focus on creating amazing experiences!
Easily assign and manage tasks
Create and assign tasks, see progress with Gantt charts, and use other charts and project management tools to keep everything running smoothly.
Create and forecast budgets
Build multiple budget scenarios for accurate planning, then use real-time tracking of income against budget to stay on top of your financials.
Track inventory and plan seating
Easily collect registrations and take payments
EventsAir makes it easy to monetize all aspects of your event. Create multiple registration options such as complimentary passes, virtual-only registration, special member pricing, and process online payments instantly. Offer discount codes, add paid online portals for post-event content, and much more.
Take payments
EventsAir supports over 120 different payment gateways to provide a seamless experience for paid events.
Registration workflows
Create custom registration paths for VIPS, complimentary attendees, members, those with special discounts and any other registration type you need.
Manage accommodation
Whether you're working with one hotel or many, create sophisticated housing programs with ease. Create portals to share with your hotel partners and automate payment schedules, cancelations and room releases as part of hotel contracts.
Easily gather and manage content
Your content is a huge part of why attendees come to your events, so you want to easily collect and curate presenter abstracts, presentations from speakers and exhibitors, and much more. Session content can be automatically recorded and shared with attendees, or more widely if you prefer.
Collect, review and approve abstracts
EventsAir makes managing presenter programs a breeze with automated tools for abstract submission, review committees, allocating speakers to agenda sessions and collecting presenter deliverables. No matter the size of your academic or scientific event, EventsAir has the tools and processes you need for success.
Gather speaker assets
Presentations, videos, bios, headshots and more all need to be gathered, managed and displayed in the correct locations. EventsAir makes it easy to manage this content from a centralized location and distribute as needed.
Produce agendas and run sheets
Your event agenda is the heart of your meeting. Easily design your sessions and functions, assign presenters, create concurrent sessions and choose which sessions and functions are available to your onsite and virtual attendees. Your agenda is attractively presented and immediately updated on your event websites, attendee apps and online portals for accurate and synchronized content at all points.
“We used EventsAir’s event management solutions for practically every aspect of organization, including registration, managing abstracts and full papers, accommodation, sponsorships, website, our mobile app and more.”
Alkis Polyrakis
Technical Director
Attract and manage exhibitors with ease
EventsAir provides powerful self-service portals for your exhibitors and sponsors, freeing up your time to focus on the things that matter.
Book meetings
When enabled, exhibitors can see attendee details and submit lists of desired meetings, and attendees can see exhibitor details to book meetings directly.
Easily manage assets
Exhibitors can upload and manage logos, banners, videos and more through our Exhibitor Portal, taking the load off your team.
Exhibitor self management
Exhibitors can self-manage all aspects of their trade show participation, including booth staff, brochures/handouts, staff accommodation and more.
Promote your event across multiple channels
Attract attendees by creating high quality event websites, scheduling and sending targeted event email communications and promoting your event on social media.
Create beautiful event websites
Use our drag-and-drop website builder to create enticing websites with speaker information, session details, agendas, online payment for registration and more.
Promote on social media
Promote your event on social media to inform your followers about speakers, sessions and content, helping persuade more people to attend your event.
Send targeted email campaigns
Create, schedule and send targeted email campaigns to event registrants to build anticipation, provide important information and ensure a great experience.